Senior Administrative Assistant

The ideal candidate for this opportunity will possess the following qualifications:

Education
High School Diploma or Equivalent (GED) required

Experience
5 Years in support of a department, supervisor, director or projects required

Skills
Advanced office software applications skills and experienced user of office and desktop
publishing applications e.g. power point,

Excel spreadsheet creation, and other presentation software to create presentations and some analysis. Proven experience producing various forms of business correspondence – e.g. business letters, memos, written and statistical report documentation for production.

Proven mathematical skills to collect, manipulate and analyze financial or statistical data.

Good project management and organization skills.

Excellent verbal, written communications and interpersonal skills.

Ability to give instructions and clearly explain any type of problems or situations.

Responsibilities:
Relieves management of daily operational problems by responding to all forms of inquiries by seeking the appropriate resources for resolution. May have receptionist responsibilities for management or the department. Develops relationships with internal personnel or departments, vendors or customers to follow-up with issues, obtain services, or finalize plans or agreements. Acts as the department or functional liaison for purchasing, payroll, facilities, equipment or I/S activities. Manages upkeep of manuals or education materials. If applicable, responsible for maintenance of department mailing lists, various logs e.g. mail, visitors, licensing logs.

Assists management with maintenance of Policies and Procedures, documentation revisions and recording of meeting minutes. Uses various database software to create routine and non-routine reports, presentation materials or documents. Uses advanced software programs e.g. spreadsheets, graphics to create or generate documents, web pages or articles, statistical reports or tables, graphics presentations, or educational materials requiring data collection, mathematical manipulations, or information research.

May perform data entry into databases e.g. time and labor. May be responsible for data integrity of unit databases, reports or documents.

Creates draft or final written correspondence for management review. Communicates instructions from management or other personnel to staff to expedite workflow through the department or project and perform all necessary follow-up to problems. May be responsible for entering information, articles, or reports into department or functional web sites. Uses various advanced software tools to create non-routine or ad hoc reports, documents or presentation materials for meetings, seminars, education or events.

Assists management with budget development, expense tracking. Responsible for direct input of data or creation for various reports to assist in the budgeting process. May be accountable for assisting management or project team to meet financial goals of the department or project and/or related accounts payable/receivables. Identifies problems and propose resolutions to management. May be accountable for limited funds disbursement for the department without management immediate approval. 10%
Acts as functional or department liaison for project(s) and/or supervisor(s). May act as the dept trainer for specific skills or be responsible for simple data management, research or reporting.

Manages the department or managers schedules and calendars. Scheduling duties includes making travel arrangements/accommodations for management or personnel, room scheduling, communications of itineraries etc. Resolves scheduling conflicts. Creates the necessary communications and sends to all personnel regarding meetings, classes, seminars etc. Monitors deadlines and may ensure deadlines are met and proper arrangements made for presentations and necessary presentation materials.

Responsible for monitoring department activities and/or as a project lead. May be part of a routine or special project committee or be responsible for summarizing meeting results for all participants. Takes initiative towards problem resolution by being pro-active and may propose possible resolutions and changes to project leadership or management.

Why Texas Health?
*As part of your employment with Texas Health, you, and any qualified dependents, may be eligible to take advantage of the comprehensive benefits program offered to eligible employees. A sample of these offerings is below:

Texas Health’s medical, dental and vision insurance programs.
Paid time off (PTO) plan which accrues on a biweekly basis according to your status, hours worked and employment tenure.
Texas Health’s 401(k) retirement plan with generous company match after twelve (12) months of service.
Life, long-term and short-term disability.
Health care and day care flexible spending accounts.
Tuition reimbursement.
Employee Assistance program.
Texas Health’s Be Healthy wellness program.
Various employee discounts on products and services program.

At Texas Health, our people make this a great place to work every day. Our inclusive, supportive, people-first, excellence-driven culture make Texas Health a great place to work.

Here are a few of our recent awards:

• 2021 FORTUNE Magazine’s “100 Best Companies to Work For®” (7th year in a row)
• Becker’s Healthcare “150 Great Places to Work in Healthcare” (4 years running)
• “America’s Best Employers for Diversity” list by Forbes

• A “100 Best Workplaces for Millennials” by Fortune and Great Place to Work®

Additional perks of being a Texas Health Employee:

• Gain a sense of accomplishment by contributing in a teamwork environment
• Positively impact patients’ quality of life
• Receive excellent mentorship, comprehensive training and dedicated clinical leadership resources

• Enjoy opportunities for growth

Explore our Texas Health careers site for info like Benefits, Job Listings by Category, recent Awards we’ve won and more.

Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org.