Administrative Assistant to Hospital President, Full-time, Days

Here’s what you need

·         High School Diploma or equivalent required

·         Five years in support of a department, supervisor or projects required.

·         Prefer previous experience as an assistant supporting a leader(s) and the department

Skills

·         Advanced office software applications skills and experienced user of office and desktop publishing applications e.g. power point, Excel spreadsheet creation, and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Teams.

·         Proven experience producing various forms of business correspondence – e.g. business letters, memos, written and statistical report documentation for production.

·         Proven mathematical skills to collect, manipulate and analyze financial or statistical data. Good project management and organization skills.

·         Excellent verbal, written communications and interpersonal skills.

·         Ability to give instructions and clearly explain any type of problems or situations.

What you will do:         

Assistant to the President:

·         Manage schedules by setting appointments, prioritizing and communicating with callers

·         Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans

·         Ensure priority matters are identified and communicated accurately and timely follow up as necessary.

·         Relieve President of administrative matters by anticipating needs, prioritizing importance and taking action to meet them

·         Screen calls, mail and emails. Research a wide variety of information and respond to those that can be handled at assistant level

Administrative Support to Executive Administration Staff:

·         Answer a multi-line phone, responding to call or forwarding to proper person

·         Prepare correspondence, emails, reports

·         Coordinate travel arrangements, including transportation, hotel and conference expenses

Administrative Support to Other Departments/Individuals:

·         Work with various departments (i.e. Quality Management, Medical Staff, Business Development) on meetings and meeting materials including documents, booklets, etc.

·         Hospital-wide resource for individuals who need assistance with contact information, documents, presentations, policies and/or SharePoint

·         Hospital-wide resource for all administrative hospital wide policies and procedures; maintain master file and policy library intranet site

Additional perks of being a Texas Health Employee

·         Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student Loan forgiveness as well as several other benefits.

·         A supportive, team environment with outstanding opportunities for growth.

At Texas Health, our people make this a great place to work every day. Our inclusive, supportive, excellence-driven culture make Texas Health a place you’ll love to call home.

Learn more about our culture, benefits, and recent awards

Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org.

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