Sr Administrative Assistant

Here’s What You Need

Education

·         H.S. Diploma or Equivalent (Required)

Experience

·         5 Years in support of a department or supervisor or projects (Required)

Skills

·         Advanced office software applications skills and experienced user of office and desktop publishing applications e.g. power point, Excel spreadsheet creation, and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Teams. Proven experience producing various forms of business correspondence – e.g. business letters, memos, written and statistical report documentation for production. Proven mathematical skills to collect, manipulate and analyze financial or statistical data. Good project management and organization skills. Excellent verbal, written communications and interpersonal skills. Ability to give instructions and clearly explain any type of problems or situations.

What You Will Do

·         Relieve management of daily operational problems by responding to all forms of inquiries by seeking the appropriate resources for resolution. May have receptionist responsibilities for management or the department. Develop relationships with internal personnel or departments, vendors or customers to follow-up with issues, obtain services, or finalize plans or agreements. Act as the department or functional liaison for purchasing, payroll, facilities, equipment or I/S activities. Manage upkeep of manuals or education materials.

·         Assist management with maintenance of Policies and Procedures, documentation revisions and recording of meeting minutes. Use various database software to create routine and non-routine reports, presentation materials or documents. Use advanced software programs e.g. spreadsheets, graphics to create or generate documents, web pages or articles, statistical reports or tables, graphics presentations, or educational materials requiring data collection, mathematical manipulations, or information research.

·         May perform data entry into databases e.g. time and labor. May be responsible for data integrity of unit databases, reports or documents.

·         Create draft or final written correspondence for management review. Communicates instructions from management or other personnel to staff to expedite workflow through the department or project and perform all necessary follow-up to problems. May be responsible for entering information, articles, or reports into department or functional web sites. Uses various advanced software tools to create non-routine or ad hoc reports, documents or presentation materials for meetings, seminars, education or events.

·         Assist management with budget development, expense tracking. Responsible for direct input of data or creation for various reports to assist in the budgeting process. May be accountable for assisting management or project team to meet financial goals of the department or project and/or related accounts payable/receivables. Identifies problems and propose resolutions to management. May be accountable for limited funds disbursement for the department without management immediate approval.

·         Act as functional or department liaison for project(s) and/or supervisor(s). May act as the dept trainer for specific skills or be responsible for simple data management, research or reporting.

·         Manage the department or manager’s schedules and calendars. Scheduling duties includes making travel arrangements/accommodations for management or personnel, room scheduling, communications of itineraries etc. Resolves scheduling conflicts. Creates the necessary communications and sends to all personnel regarding meetings, classes, seminars etc. Monitor deadlines and may ensure deadlines are met and proper arrangements made for presentations and necessary presentation materials.

Additional perks of being a Texas Health Sr Administrative Assistant

·         Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student Loan forgiveness as well as several other benefits.

·         Delivery of high quality of patient care through nursing education, nursing research and innovations in nursing practice.

·         Strong Unit Based Council (UBC).

·         A supportive, team environment with outstanding opportunities for growth.

·         Learn more about our culture, benefits, and recent awards.

Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org.

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